Our team consists of eight experienced professionals who are passionate about delivering value and achieving exceptional results. We are currently looking for a highly organized, proactive and detail-oriented Executive Assistant who wants to be a part of our journey forward. This person should thrive in a fast-paced environment and work diligently to ensure smooth business operations.
About the role
As F&E´s Executive Assistant, you will play a central role in supporting our partners by managing complex calendars, schedules, and travel arrangements. Additionally, you will act as a team coordinator, providing support to the entire team.
Your responsibilities:
- Calendar and Schedule Management: Coordinate and manage schedules, including internal and external meetings.
- Travel management: Arrange complex international and domestic travel for the team, including flights, accommodations, itineraries, visas, and logistics for business trips.
- Communication and Correspondence: Act as a key point of contact for selected workstreams (managing emails, phone calls, and correspondence).
- Team coordination: Actively participate in team discussions to efficiently plan and coordinate the team´s needs.
- Meeting and Presentation Preparation: Prepare and organize materials for meetings, including presentations, briefing documents, and reports.
- Document and Data Management: Handle confidential documents, manage filing systems, and ensure that all documents are up-to-date and organized.
- Project Management: Oversee ad hoc projects, including research assignments, event planning, and operational tasks.
- Relationship Management: Maintain relationships with key stakeholders, including investors, clients, board members, and other executives. Assist with investor relations activities and communications.
Your qualifications
- Previous experience in a similar role, such as Executive Assistant or equivalent, in a fast-paced and high-pressure environment within professional services (e.g. law firm, management consulting firms, private equity firms etc.)
- Excellent communication skills in both Swedish and English
- Excellent proficiency in Microsoft Office and aptitude to work with new digital tools
- Experience as a DealCloud user is an advantage
Your personal characteristics
- Proactive, initiative-driven, and handling tasks without waiting for direction
- Strong organizational and prioritization skills
- Structured and detail-oriented with an eye for accuracy in every task, from scheduling to document preparation
- Adaptable and comfortable with shifting priorities and demands
- Strong work ethic and committed to maintaining high standards
Contact and application
In this recruitment process, Felicity & Equity cooperate with Jurek Recruitment & Consulting. Interviews will be conducted on an ongoing basis, and we look forward to receiving your application as soon as possible.
If you have any questions regarding the process or position, please contact the Recruitment Consultant at Jurek, Cecilia Strååt, at cecilia.straat@jurek.se or 076-002 69 75, or Researcher Nina Hallin at nina.hallin@jurek.se or 076-002 69 30.
Welcome with your application!
